Why are
Contextually Accurate Document Tags Important? |
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Document Tags...
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Increase search accuracy
using Document / Subject Specific Context
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Are critical for
Document Categorization, for properly allocating
Documents in correct categories*
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Make document content
accurately searchable and in context of the subject
/ documents being searched
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Add Topic attributes to a
document - Topic Identification
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Allow for Custom Attributes
such as skill level, document allocation, security,
priority
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Tag Your Files for
Easier Searches in Windows 7, 8, 10 ... |
| Take advantage of
the Search filters built in to Windows Explorer's Search
box. As soon as you begin typing text in the Search box,
Windows immediately begins sifting through the search
index for that text in folder names, file names, the
contents of the file, and file properties, such as Tags. |
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What are Tags? |
| As you probably
know, every file on your system has a set of attributes
called file properties that include such things as the
name of the author or the date that the file was last
modified. Tags are another type of file property,
designed to be customized by the user. Tags are great
for making searching easier because you can use words or
even phrases that make sense to you. You can think of
Tags as keywords. |
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| While you can add
Tags to many different types of files, you can't add
them to all file types. For example, you can add Tags to
Microsoft Office documents and most picture files, but
you can't add Tags directly to text files or bitmap
files. |
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Tagging files as
you save them |
| When you save files
from within certain applications, you'll have the
opportunity to Tag your files. For example, Word's Save
As dialog box provides you with the ability to Tag a
file. In fact, all Microsoft Office applications will
allow you to add Tags from the Save As dialogue box or
from the File Info dialogue. |
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| As you can see in
Figure A, to the right of the File Info tab is the Tags
feature. Just click Add a Tag and a text box will appear
where you can type your custom keyword or phrase. |
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| figure A |
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Tagging previously
published or saved files |
| What to do when you
want to improve your file search capabilities for
documents not previously 'Tagged'? There are three
approaches: |
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first, if you are familiar
with the content of a particular file you can
directly right mouse click on the file and edit the
properties by adding your own custom tags;
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the second option is to open
the file and read it - once you've got a handle on
the content select Save As and the 'More Options...'
link right underneath the file name field and add
your new custom - Author, Tag, Title and Subject key
words;
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the third option, crack open
Doc-Tags (www.doc-tags.com) and have this clever
utility create Contextually Accurate Document
Description Tags for you.
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| Doc-Tags in essence
opens the document, reads it for you, creates a
contextually accurate subject matter list of key words
that are used predominately in the document, takes the
most relevant of those key words and then adds them to
the Tags Property of the Text or Word document and saves
the file for you (a text file is saved as a .docx file
using the original file name). |
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| Clever, effortless,
accurate, using contextual subject matter key words
without you having to lay an eye on the actual content.
Great for Executive environments where there are
sensitive documents that can only be seen by authorized
personnel. Dog-Tags makes a perfect companion for
Content and Enterprise Document Management Systems. |
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